On-line Data Protection Policy
THE CULTURE WHEEL builds strong, lasting relationships with its members, partners and associates, based on mutual trust: making sure that their personal data are safe and remain confidential is an absolute priority for THE CULTURE WHEEL.
The Culture Wheel complies with all European regulatory and legal provisions on the protection of personal data.
The Culture Wheel enforces a very strict privacy policy to guarantee protection of the personal data of those who use its websites
Users remain in control of their own data. The data are processed in a transparent, confidential and secure manner.
The Culture Wheel is committed to a continuing quest to protect its users’ personal data in accordance with the General (EU) Data Protection Regulation of April 27, 2016 (hereinafter the “GDPR”) and Data Protection Act 2018 ('DPA 2018') is the principal data protection legislation in Ireland.
PURPOSE OF THIS POLICY
The Culture Wheel takes the protection of your personal data very seriously.
We developed this policy to inform you of the conditions under which we collect, process, use and protect your personal data. Please read it carefully to familiarise yourself with the categories of personal data that are subject to collection and processing, how we use these data and with whom we are likely to share it. This policy also describes your rights and how you can get in touch with us to exercise these rights or to ask us any questions you might have concerning the protection of your personal data.
This policy may be amended, supplemented or updated, in particular to comply with any legal, regulatory, case law or technical developments that may arise. However, your personal data will always be processed in accordance with the policy in force at the time of the data collection, unless a compulsory legal prescription determines otherwise and must be enforced retroactively
DEFINITIONS
“Personal data”: means any information relating to an identified natural person or one that can be directly or indirectly identified by reference to an identification number or to one or more factors specific to this person.
“us” or “our”: The Culture Wheel. (hereinafter “TCW”),
“you”: any website user/visitor.
“Website”: the website of theculturewheel.org available at the address www.theculturewheel.com
COLLECTION AND SOURCE OF PERSONAL DATA
We will most likely collect your personal data directly (in particular via the data collection forms on our website).
We undertake to obtain your consent and/or to allow you to refuse the use of your data for certain purposes whenever necessary.
You will in any event be informed of the purposes for which your data are collected via the various online data collection forms and via the Cookie Policy.
TYPES OF PERSONAL DATA COLLECTED AND USED BY US
- We may specifically collect and process the following types of personal data:
- the information that you provide when filling in the forms on the website (for example, for subscription purposes, to participate in surveys etc.);
- The information that you provide for authentication purposes;
- The information that you provide for order fulfilment or to provide a service;
via “posts”, comments or other content that you post on the website.
- Personal data identified by an asterisk in the data collection forms are compulsory as these are necessary to fulfil any orders placed. In the absence of this compulsory information, these transactions cannot be processed.
PERSONAL DATA THAT WE AUTOMATICALLY COLLECT
We collect some information automatically when you visit the website in order to personalize and enhance your experience. We collect this information using various methods such as:
Cookies
A “cookie” is a small information file sent to your browser when you visit our website and stored on your computer. This file contains information such as the domain name, the internet access provider and the operating system as well as the date and time of access by the user. Cookies cannot damage your computer in any way.
Cookies are not used to determine the identity of an individual who visits our website. Cookies allow us to identify, in particular, your geographic location and the display language in order to improve your online browsing experience. They also enable us to process information about your visit to our website, such as the pages viewed and the searches made, in order to improve our website content, to follow your areas of interest and offer you more suitable content.
If you do not want to receive cookies from our website, you can adjust your browser settings accordingly. To manage your choices, each browser has a different configuration. These configurations are described in your browser’s help menu, which will explain how to change the settings to your desired cookies configuration.
We recommend, however, that you do not deactivate our cookies. Keep in mind that if you block, turn off or reject our cookies, some of our webpages will not display correctly or you will no longer be able to use some of the services we offer. In this case, we cannot be held liable for any consequences related to the reduced functionality of our services arising from our inability to store or consult the cookies required for its functioning and which you have declined or deactivated.
Lastly, by clicking on the dedicated icons of social networks such as Twitter, Facebook, LinkedIn, etc., if these are displayed on our website, and if you have agreed that cookies may be downloaded while you are browsing our website, the social networks in question may also download cookies to your devices (computer, tablet or mobile phone). These types of cookies are downloaded to your device only on condition that you have given your consent by continuing to browse our website. You can, however, at any time revoke your consent to these social networks downloading these types of cookies.
IP addresses
An IP address is a unique identifier used by some electronic devices to identify and communicate with each other on the internet. When you consult our website, we can use the IP address of the device used by you to connect you to the website. We use this information to determine the general physical location of the device and to know in which geographical areas visitors are located.
Statistics
The website uses Google Analytics to generate statistical reports. These reports tell us, for example, how many users consulted the website, which pages were visited and in which geographical areas website users are located. The information gathered via the statistics may include, for example, your IP address, the website from which you arrived at our site and the type of device that you used. Your IP address is hidden on our systems and will only be used if necessary to resolve a technical problem, for website administration and to gain insight into our users’ preferences. Website traffic information is only accessible to authorised staff. We do not use any of this information to identify visitors and we do not share this information with third parties.
SOCIAL NETWORKS
You have the option to click on the dedicated icons of social networks such as Twitter, Facebook, LinkedIn, etc. that appear on our website.
Social networks create a friendlier atmosphere on the website and assist in promoting the website via sharing. Video sharing services enrich the video content of our website and increase its visibility.
When you click on these buttons, we may have access to the personal information that you have made public and accessible via your profiles on the social networks in question. We neither create nor use any separate databases from these social networks based on the personal information that you have published there, and we do not process any data relating to your private life through these means.
If you do not want us to have access to your personal information published in the public spaces of your profile or your social accounts, then you should use the procedures provided by the social networks in question to limit access to this information.
PURPOSES FOR WHICH WE USE PERSONAL DATA
We use your personal data specifically for the following purposes:
- To respond to your requests such as requests for information, searches, the newsletter or other content;
- To provide the services and offers ordered on our website and/or in one of our establishments;
- To conduct surveys and gather statistics;
- To personalise and enhance your experience on our website;
- To offer you our products and services and/or our partners’ products and services;
- Any other purpose of which we will inform you, if applicable, when we collect your data.
LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA
We process your personal data as part of the performance and management of our contractual relationship with you, in our legitimate interest to improve the quality and operational excellence of the services we offer to you or in compliance with certain regulatory obligations.Your personal data may also be processed based on your prior consent in the event that under certain circumstances, your consent would be requested.
DISCLOSURE OF PERSONAL DATA
The security and confidentiality of your personal data are of great importance to us. This is why we restrict access to your personal data only to members of our staff who need to have this information in order to process your orders or to provide the requested service.
We will not disclose your personal data to any unauthorised third parties. whom we may call upon for the purpose of providing our services. We do not authorise our service providers to use or disclose your data, except to the extent necessary to deliver the services on our behalf or to comply with legal obligations.
Furthermore, we may share personal data concerning you
- if the law or a legal procedure requires us to do so, in response to a request by public authorities or other officials.
- If we are of the opinion that transferring these data is necessary or appropriate to prevent any physical harm or financial loss or in respect of an investigation concerning a suspected or proven unlawful activity.
Terms and Conditions
The Culture Wheel website (also referred to hereinafter as the “Website”) has been designed for the purpose of providing information to its users.
Your access to and use of this Website indicates your irrevocable and unreserved acceptance of these Terms and Conditions.
All the provisions of these Terms and Conditions apply to all users. You should therefore review the Terms and Conditions each time you access, view and/or use the Website.
Intellectual Property Rights
Copyrights
All of the content available on the Website, notably photographs, written text, slogans, drawings, images, and animated sequences (with or without audio), as well as any and all intellectual creations integrated into the Website are owned by The Culture Wheel or third parties which have authorised the TCW to use them. Consequently, all the reproduction and representation rights related to such content are strictly reserved, and any reproduction or representation thereof is subject to the prior written permission to THE CULTURE WHEEL.
Any reproduction, representation, use, adaptation or modification – by any process or media – of all or part of the Website without the prior written permission to The Culture Wheel is strictly prohibited and would constitute an offence of copyright infringement.
Governance code
We are committed to the highest standards of governance. We have the responsibility to ensure we are accountable for what we do and transparent in how we do it. Our board are committed to attaining the highest standards of nonprofit governance. Accordingly, transparency and accountability are constant priorities of the Board.Our principles are in line with governance code of Ireland
- Principle 1: Leading our organisation
- Principle 2: Exercising control over our organisation
- Principle 3: Being transparent and accountable
- Principle 4: Working effectively
- Principle 5: Behaving with integrity
We confirm that our organisation is committed to the standards outlined in these principles.
Principle 1: Leading our organisation
We do this by :
1.1 Agreeing our vision,purpose and values and making sure that they remain relevant.
1.2 Developing ,resourcing.monitoring and evaluating a plan to make that our
organisation achieves its stated purpose.
1.3 Managing,supporting and holding to account staff,volunteers and all who act on
behalf of the organisation.
Principle 2: Exercising control over our organisation
We do this by :
2.1 Identifying and complying with all relevant legal and regulatory requirements
2.2 Making sure there are appropriate internal management controls
2.3 Identifying major risk of our organisation and deciding ways of managing the risks.
Principle 3: Being transparent and accountable
We do this by :
3.1 Identifying those who have a legitimate interest in the work of our
organisation(stakeholders) and making sure there is regular and effective
communication with them about our organisations.
3.2 Responding to stakeholders' questions or views about the work of our organisation
and how we run it.
3.3 Encouraging and enabling the engagement of those who benefit from our
organisation in the planning and decision-making of the organisation.
Principle 4: Working effectively
We do this by :
4.1 Making sure that our governing body ,individual committee members understand
their role,legal duties and delegated responsibility for decision-making.
4.2 Making sure that as a board we exercise our collective responsibility through
board meetings that are efficient and effective.
4.3 Making sure that there is suitable board recruitment,development and retirement
process in place.
Principle 5: Behaving with Integrity
We do this by :
5.1 Being honest ,air and independent
5.2 Understanding,declaring and managing conflicts of interest and conflicts of
loyalties
5.3 Protecting and promoting our organisation's reputation.
We commit to reviewing our organisational practice in line with the recommended actions for each principle each year.